Feedback for Proposed Changes to the DPRA regulations

Pharmacist  ·  March 24, 2015

I have a couple of comments on the part of the act with respect to the retention of records. I feel that simply duplicating the record keeping requirements of physicians is overly simplistic and fails to recognize the differences between our practices. Since we file prescription hard copies sequentially by prescription and not by patient, this part of the act essentially requires us to keep all hard copies for 28 years. While I think it is appropriate to retain non-dispensing records as directed by the act (ie: flu shots, interventions, medication reviews, etc.), unfortunately most software vendors treat these additional scope items like prescriptions when it comes to record keeping.

Record keeping would not be an issue if we were able to be truly paperless. The ability of pharmacies to scan prescriptions and hard copies is nice, but results in increased time and labour costs. I understand OCP has been working with other regulatory bodies to enable electronic prescribing, but to be paperless, we also require pharmacy software vendors to develop the tools necessary to allow for checking and authorization by the pharmacist electronically.

Until all of these pieces are a reality, OCP needs to recognize that, for the most part, pharmacies will be required to keep their paper records for 28 years, which is neither feasible, nor realistic.

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