SPT and SPE Conflict of Interest

Approved: November 2012

Revised: November 2016

Reviewed: November 2016


The relationship between a preceptor or evaluator and their preceptee must allow for a fair, objective, impartial and transparent assessment of the preceptee’s performance to ensure that the preceptee has demonstrated their competency and ability to practise safely and effectively. This policy defines when and how an applicant may complete their Structured Practical Training (SPT) or Structured Practical Evaluation (SPE) in a practice site where the applicant has a familial relationship.
Any potential conflict of interest or bias must be initially disclosed by the applicant and the proposed preceptor or evaluator to determine if further consideration or monitoring is needed before the training may begin. Failure to disclose any actual or perceived conflict of interest or bias may result in a referral to a panel of the Registration Committee. In the case of an undeclared conflict of interest, a panel has the authority to decide that the preceptee must redo their SPT or SPE under a preceptor or evaluator who meets the SPT Preceptor Criteria or the SPE Evaluator Criteria, and to restrict the initial pharmacist or pharmacy technician from acting as a future preceptor or evaluator.

Policy

An applicant who discloses a familial relationship at the proposed SPT or SPE practice site prior to the start of their training, and where the relationship is not directly with the proposed preceptor or evaluator, may be allowed to complete their SPT or SPE under the supervision of that preceptor or evaluator at the discretion of College staff.


Process

The applicant and proposed preceptor or evaluator must disclose on the application any potential conflict of interest or bias. The applicant, proposed preceptor or evaluator, and the applicant’s family member who is a member of the pharmacy staff at the proposed practice site will be asked to provide additional information to assist in deciding if this policy may be applied. College staff will review the application and supporting material to decide whether the relationship would be considered a conflict of interest or bias, and if that conflict of interest or bias can be managed by specific monitoring of the rotation. A notation of the application of this policy will be recorded on the preceptee’s file. The applicant will be notified of the outcome within five to 10 business days.


Decision criteria

This policy is only applicable where:

  1. The reported conflict of interest relates to a familial relationship between the preceptee and another member of the pharmacy staff;
  2. The familial relationship is not between the preceptee and the proposed preceptor or evaluator;
  3. All relevant parties have clearly acknowledged their awareness of the process they will follow to minimize the potential impact of the conflict of interest or bias on the proposed training and assessment; and
  4. A registration advisor will be able to closely monitor the training, and have regular direct contact with both the preceptee and proposed preceptor or evaluator.

Possible Outcomes

Decision criteria are met

The preceptee will be allowed to complete his or her training under the supervision of the proposed preceptor or evaluator. The preceptee and preceptor or evaluator will be required to comply with any monitoring requirements requested by the registration advisors to ensure the training is carried out in a manner that provides for fair, objective, impartial and transparent assessment.

Decision criteria are not met

The applicant, the preceptor or the evaluator may request further consideration by a panel of the Registration Committee. The panel may request additional information from the parties.