SPE Evaluator Criteria

Approved: July 2009

Revised: November 2016

Reviewed: November 2016

This policy defines who may be an evaluator for the College’s Structured Practical Evaluation (SPE) Program. For the purpose of SPE, “evaluators” are considered equivalent to preceptors.


Structured Practical Evaluation (SPE) evaluators must be good role models; able to provide an objective evaluation of the preceptee’s performance; and familiar with the College’s SPE Program’s objectives and processes.


The applicant must submit an SPE application specifying a proposed evaluator. College staff will review the proposed evaluator’s eligibility to be an evaluator, and either process the application or request further information before deciding if the pharmacist or pharmacy technician may be an evaluator. The applicant will be notified of the outcome of the review within 10 business days.
During the training period, the evaluator may delegate secondary supervision of the preceptee to another pharmacy technician or pharmacist. This policy does not apply to those secondary supervising pharmacy technicians and pharmacists.

Decision Criteria

Good role model

The proposed SPE evaluator must:

  1. Be a member in good standing with the College without any terms, conditions or limitations on his/her certificate of registration, other than those applicable to all members of the class in which the preceptor holds a certificate of registration;
  2. Have not within the last six years been:
    1. found to have committed an act of professional misconduct;
    2. determined to be incompetent; or
    3. to have been found to be incapacitated;
  3. Not currently be the subject of any allegations of professional misconduct, incompetence, or incapacity that have been referred to, but not yet decided, by the Discipline or Fitness to Practise Committee (as appropriate)
  4. Be practising for a minimum of 18 hours per week in their relevant scope of practice in Ontario; and
  5. Practise in a setting that meets the SPT or SPE Practice Site Criteria.

Objective evaluator

The proposed SPE evaluator must:

  1. Be able to be primarily responsible for directly supervising and assessing the preceptee for the majority of the SPE process; and
  2. Not have a conflict of interest (e.g., direct or indirect familial relationship, financial or business connection) with the preceptee that may compromise the validity of the assessment process.

An evaluator may supervise more than one SPE preceptee at the same time. An SPE evaluator may concurrently supervise one SPT preceptee.

Trained evaluator

The proposed SPE evaluator must have reviewed the College’s online SPE evaluator training materials within the past three years.

Possible outcomes

SPE Evaluator Criteria met

If the proposed evaluator meets the Decision Criteria, the application will be processed and the applicant will be notified within 10 business days.

SPE Evaluator Criteria not met

If the proposed evaluator does not meet the Decision Criteria due to an actual or perceived conflict of interest with or bias related to the preceptee, the application will be considered under the criteria established in the College’s SPT and SPE Conflict of Interest Policy.

If the proposed evaluator does not meet the Decision Criteria, the applicant will be notified within 10 business days. If the applicant chooses not to find another evaluator, the proposed evaluator may request further consideration by a panel of the Registration Committee.

Legislative references

Additional references