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Equity, Diversity and Inclusion Registrant Reference Group

To support the College’s Equity, Diversity and Inclusion (EDI) work and contribute to the creation of an inclusive and equitable environment for all, the College established the EDI Registrant Reference Group (RRG). Composed of six pharmacists and three pharmacy technicians, the EDI RRG provides the College with their perspectives on regulatory and practice-based matters related to human rights, equity, and fairness in pharmacy practice. As part of the EDI Strategy, College staff consult the EDI RRG on ideas, projects, and initiatives. This diverse group of registrants provides perspective and advice to staff, who then analyze and make recommendations to College leadership.

Registrants who are interested in getting involved in the EDI RRG are encouraged to reach out to the College at communications@ocpinfo.com.

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Meeting Summaries

November 1, 2023

Introduction to the EDI RRG, Diversifying the Board, and Truth and Reconciliation

The purpose of the meeting was to explain the scope and focus of this group. The group confirmed the Terms of Reference, were provided with an update of work to date, and the resulting EDI strategy objectives. The group also discussed ideas for how the College could further diversify the Board, options for achieving the EDI strategy, and the path towards meeting the relevant calls to action outlined in the Truth and Reconciliation Commission of Canada’s Report.

Agenda items included

Terms of Reference review
Diversity on the Board
Reconciliation and EDI Strategy

Advice to Staff

Consider collecting Board member demographics to support any diversification efforts
If the Board considers steps towards diversification, it is important that intersectional identities be understood
If an allocated seat is considered as part of diversification efforts, it should be prioritized for a registrant who self-identifies as Indigenous
Move forward with truth and reconciliation as a key focus for the College’s EDI strategy

December 4, 2023

The College’s Practice-Based Risk Approach and Expanding Registrant Demographics Data Collection

The purpose of the meeting was to finalize the Terms of Reference, discuss RRG practices including presence on website, meeting frequency and summaries. Staff provided context regarding the College’s focus on evidence and research as a key part of the practice-based risk approach. Members discussed expanding demographic collection from registrants to include some of the protected characteristics as defined by the Ontario Human Rights Code.

Agenda items included

Approval of Terms of Reference
RRG practices: meeting summaries and meeting frequency
Situating the EDI Framework into the College’s practice-based risk approach
Expanding demographic data collection

Advice to Staff

To adopt the Terms of Reference
Consider expanding registrant demographic data collection to support analysis of systemic barriers experienced by pharmacy professionals

March 4, 2024

Facilitated Discussion: Understanding how the College can support registrants in respectful and non-discriminatory interactions with patients

The purpose of the meeting was to update RRG members on relevant Board motions and to provide a road map of 2024 topics that will be brought to the RRG for feedback. Members were also led through a facilitated conversation to discuss key considerations for how to support pharmacy professionals interacting with diverse populations in a way that is respectful and non-discriminatory. Members shared information based on their personal and professional experiences that staff will aggregate into case studies. Any identifying characteristics of cases were not recorded.

Agenda items included

Review of 2023 RRG activities
Board updates
2024 RRG meeting roadmap
In Focus: Registrant Workstream (facilitated discussion)

Advice to Staff

None

April 22, 2024

Development of case studies to support registrants in respectful and non-discriminatory interactions with patients and College Communication’s Audit Focus Group

The purpose of the meeting was to review the draft case studies that were developed based on the facilitated conversations from March 4, 2024. Members provided feedback on the case studies and will review the case study responses during the next meeting. The group was also joined by a member of the Communications and Knowledge Mobilization Department who facilitated a focus group related to the College’s communications audit.

Agenda items included

Case studies: Supporting registrants in respectful and non-discriminatory interactions with patients
Communications audit

Advice to Staff

None

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Equity, Diversity and Inclusion Registrant Reference Group