If for any reason you do not meet all of the requirements to register as an intern, intern technician, pharmacist or pharmacy technician as set out in the Registration Regulations, Board resolutions or Registration Committee policies, your application will be referred to a panel of the Registration Committee (“panel”).
Before making a panel request, please review the registration policies to see if you can meet a registration requirement without a referral to a panel.
To submit a panel request, you must have completed pre-registration. You may then initiate your panel request from the application (intern, intern technician, pharmacist, or pharmacy technician) in your online registrant profile.
You must pay the application fee for the certificate of registration before your application and request will be referred to the panel.
You will be notified if the Registrar refers your application to the panel, and given an opportunity to submit further written information to the panel. Any material that you provide to the College to support your application will be provided to the panel. The panel will review your application and all relevant information to determine whether you meet the requirements for the certificate of registration for which you applied. The panel considers applications on a case-by-case basis.
Upcoming Panel dates
Dates are subject to change:
| Panel Date | Deadline to Submit Application and Fee for Certificate of Registration |
|---|---|
| September 26 | Closed |
| October 31 | September 1 |
| November 28 | October 1 |
| December 19 | November 1 |
| January 30 | December 1 |
| February 27 | January 1 |
Panel meetings are a review of your paper-based submissions. You do not attend the meeting.
Common Reasons for Referral to the Panel
- Re-issuance of an expired intern or intern technician certificate of registration for the purpose of completing any remaining registration requirements
- Consideration of the validity of registration requirements (e.g., currency of education, PACE, SPT)
- Acceptance of non-objective evidence of language proficiency
- Suitability for registration related to good character or capacity
Panel Decisions
College staff will notify you by email of the Panel’s decision within three business days after the meeting. The email will also include information on how to proceed with registration.
If the panel denies your request, you will be provided with a written decision explaining the panel’s reasons within six to eight weeks of the panel meeting date.
Appeals
If you are dissatisfied with a Registration Panel’s decision, you will have an opportunity to appeal the decision to the Health Professions Appeal and Review Board (HPARB) within 30 days after receiving the written decision. HPARB is an independent tribunal for all health professions established by the Government of Ontario.
If you wish to appeal a decision related to a registration requirement that is set and/or administered by a third party (e.g., the Pharmacy Examining Board of Canada), you must follow the appeal process in place for that organization.
What to submit to the panel
The documentation you submit to the panel:
- Should include objective evidence (e.g., employment letters, transcripts, certificates) that confirms your work experience, completion of courses/programs, etc.
- Should not be locked or password-protected (most often for certificates)
- May include your Pharmacists’ Gateway Canada Self Assessment Tools if you completed these
- Does not need to duplicate any documentation provided to OCP for pre-registration
- Must be in either English or French
Please refer to the Submission Tool (below) for more details.
If applicable, the College will provide the Panel with your
- SPT Declaration of Incomplete Training
- PACE Performance Profile
Documentation should be sent to [email protected] with the subject line written as “submissions”, your last name and your OCP number (i.e., submissionsSurname123456).
Panel submission tool
In preparing your submissions for the Panel, we highly encourage you consider the following questions and provide any supporting evidence to ensure a complete submission.
Education
- In addition to your first professional pharmacy diploma or degree, have you completed any other formal pharmacy-related education (e.g., post-graduate PharmD, Masters in Pharmacy, PhD in Pharmacy)? If yes,
- Where and when did you complete this additional education?
- How did you apply this additional education in your pharmacy practice?
- Have you completed any continuing education courses? If yes,
- Where and when did you complete these courses?
- How was your learning evaluated?
- How did you apply your learning from these courses in your pharmacy practice?
- How do these courses relate to the Canadian health care system?
- Have you completed any bridging courses or programs for Canadian pharmacy practice? If yes,
- When did you complete these courses or programs?
- How was your learning evaluated?
- What was the purpose of these courses or programs (e.g., registration requirement, exam preparation)?
Pharmacy Practice Experience
- Have you engaged in patient care activities as a pharmacist or as a pharmacy technician? If yes,
- Where and for how many years did you practice in pharmacy?
- When was the last time you practiced?
- How does the scope of your pharmacy practice compare to the scope of practice in Canada?
- Have you engaged in non-patient care pharmacy-related activities (e.g., industry, research, academia, administration)? If yes,
- Where and for how many years did you work in this role?
- When was the last time you worked in this role?
- How does your work relate to the Canadian health care system?
- Do you have any specialized pharmacy practice experience (e.g., compounding, sterile preparation compounding, long-term care)? If yes,
- Where and for how many years did you practice this pharmacy specialty?
- When was the last time you practiced this pharmacy specialty?
- How does this specialty practice compare to pharmacy practice in Canada?
- Do you have other pharmacy experience? If yes,
- Where and for how many years did you work or volunteer in this role?
- When was the last time you worked or volunteered in this role?
- What were your responsibilities in this role?
Cultural Competence in Canada
- What non-pharmacy education did you complete in Canada (e.g., elementary or secondary school, university or college programs)?
- When did you complete this education?
- How did this education and experience help your understanding of Canadian culture?
- What courses designed to provide information about the Canadian health care system and/or pharmacy practice in Canada have you completed?
- When did you complete these courses?
- How was your learning evaluated?
- What was the purpose of these courses (e.g., registration requirement, exam preparation)?
- What involvement with the Canadian health care system have you had? How did your experience help your understanding of the Canadian health care system?
- What are the similarities between Canada and the country/countries in which you have lived and practiced pharmacy in terms of their culture and health care systems?
Language Proficiency
If you are making a request to a panel for acceptance of non-objective evidence of language proficiency, in addition to considering the questions above, ensure any evidence you provide (e.g., employment letters, letters of reference, training courses, examinations) to support your request directly describes your English or French language proficiency.