Certain documentation must be submitted to the College to support the registration process. This page includes information on the format and type of documentation required.
Format for Submitting Documents
You may submit your documentation using one of the methods below:
Option 1: Have a photocopy of each document notarized by a notary public.
Email a scan of the documents to [email protected].
You can either scan your notarized documents and save screenshots in PDF format or take a picture and save the image as a JPEG file. Please ensure the pictures of your documents are clear and a reasonable size. There is a limit of 35MB per email. The College does not accept zipped files or documents hyperlinked to cloud spaces or sites.
Option 2: Bring original documentation in-person to the OCP offices
Office hours are Monday to Friday, 8:30 a.m. to 5 p.m. OCP staff will scan and certify your documents.
Option 3: Mail original documents to:
Ontario College of Pharmacists
483 Huron Street
Toronto, ON M5R 2R4
Using a tracking service is highly recommended for mailed items. The College is not responsible for lost mailed items. If you wish to have your original documents returned to you, please indicate this in your mailed package. You will be required to cover the cost of return mailing. Otherwise, you are advised to retain a copy for your personal records prior to mailing your original documents to OCP.
If you have any questions about submitting your documentation, please email [email protected].
Documents Requiring Translation
Documentation (e.g., pharmacy degree) not written in English or French requires English or French translation. The College accepts documents translated by one of the following:
- Association of Translators and Interpreters of Ontario (ATIO) or equivalent,
- A Canadian embassy overseas authorized to certify translations, or
- A foreign embassy office in Canada authorized to certify translations
The translated document(s) must be sent by the translator directly to the College by email or mail using the above format requirements for submitting documents. Alternatively, the applicant may submit a notarized copy of the translated document(s) by email as described above. The applicant must also provide the original copy of the document(s) being translated.
Documents Required to Create and Activate Your Account
The following documents must be submitted to create and activate your College account. After reviewing your documents, further information or documentation may be required.
Evidence of Identity and Evidence of Citizenship or Status in Canada
If you are a Canadian citizen:
- Valid Canadian passport, or
- Canadian birth certificate, or
- Canadian citizenship card (both sides), or
- Canadian citizenship certificate (both sides)
If you are not a Canadian citizen:
- Valid international passport, and
- Proof of legal status in Canada by one of the following:
- Confirmation of permanent residence, or
- Permanent resident card, or
- Valid open work permit with no conditions that prohibit you from working in a health service field
Evidence of Name Change
If your current name is different from the name on your degree or certificate, you must provide the original or a notarized copy of either:
- Your marriage certificate
- Legal change of name document
Evidence of Education
If you graduated from a CCAPP-accredited pharmacy education program in Ontario or were required to successfully complete the International Pharmacy Graduate Program at the University of Toronto’s Leslie Dan Faculty of Pharmacy, OCP staff will confirm your education from the graduation list provided by these schools to the College. You are not required to submit your degree to the College.
If you graduated from a CCAPP-accredited pharmacy education program outside of Ontario, you must arrange for your school to send a letter directly to OCP certifying that you have been granted a pharmacy degree or pharmacy technician education diploma/certificate, or provide the original or a notarized copy of your degree/diploma/certificate.
If you graduated from an ACPE-accredited pharmacy degree program, please provide the original or a notarized copy of your degree, or a letter sent directly to OCP from your university certifying that you have been granted a pharmacy degree. Alternatively, OCP staff can confirm your education through the Pharmacists’ Gateway Canada (Gateway) if you have provided the required evidence of your degree to the Gateway.
If you graduated from an international pharmacy program and are applying for registration as a pharmacist, OCP staff will confirm your education through the Pharmacists’ Gateway Canada.
If you are an international pharmacy technician applicant, you must provide the original or a notarized copy of your degree. OCP staff will confirm with the Pharmacy Examining Board of Canada (PEBC) that you have successfully completed the Pharmacy Technician International Evaluation process or the Document Evaluation and Evaluating Exam process.
If you are required to complete any approved bridging education to become eligible to register, you must provide the original or a notarized copy of your certificate confirming that you have successfully completed the program or course(s). Alternatively, you may ask the bridging education program provider to send a letter directly to OCP confirming the program or course(s) that you have successfully completed.
Evidence of Pharmacy Examining Board of Canada (PEBC) Certification
Please provide the College with your PEBC ID number (if known) when you open your OCP account or by email to [email protected] along with your OCP number. If you graduated from an international pharmacy program and are applying through the Gateway, your PEBC ID number will be provided by the Gateway.
Evidence of Licensure in Good Standing
If you are licensed as a pharmacist or pharmacy technician in Canada outside of Ontario, you must arrange to have a current letter of good standing sent to the College from your current pharmacy regulator. A letter of standing is considered current for six months from the date it is issued or until the license expiry date indicated on the letter of standing, whichever comes first.
If you are currently or have ever been licensed anywhere as a pharmacist or pharmacy technician, you must arrange to have a current letter of standing sent to the College from each licensing body verifying that you are/were licensed and have not committed any offences. Alternatively, you may arrange to have PEBC send the College a copy of any letter(s) of standing that have been submitted to them.
Evidence of English or French Language Proficiency
If you are required to provide evidence of your language proficiency by means of acceptable scores for one of the objective tests accepted by the College, your test score report must be sent directly from the testing institution to the College or (if applicable) though the Pharmacists’ Gateway Canada.
- For the IELTS, please ensure the Test Report Form number in the bottom right corner of the report is legible on the copy you submit to the College so OCP staff can verify your test scores online.
- For the CELPIP, please provide your Registration Number and PIN so OCP staff can access your test scores online. Alternatively, OCP staff can search for your test scores by your first name, last name and date of birth.
- For the PTE Core, please provide your Score Report Code (a 10-character code written at the top of your score report) or (if you have shared your score with the College) your Registration ID. OCP staff can verify your test scores online.
Language proficiency test score results must be less than two years old to be valid.
Evidence of Good Character
If you complete a police background check online through the provider retained by the College or a police organization that offers a secure system for checking results, OCP staff can directly retrieve your results.
If you wish to submit a paper document obtained through your local police station, you must mail the original copy to the College or present the original copy in person at the College. The document must be authenticated with a police services stamp. Original paper documents mailed to the College will not be returned to you.
The police background check must be less than six months old to be valid.
Evidence of Personal Professional Liability Insurance
When completing your application for registration, you will be asked to declare that you have personal professional liability insurance (PPLI) that meets the OCP By-Law requirements. You are not required to submit proof of your PPLI coverage or a copy of your PPLI policy unless directed by the College.