All Pharmacists and Pharmacy Technicians (not applicable to students and interns):
Each year you must complete the annual renewal process on the College’s online services portal, which begins in late January and is due on or before March 10th of every year. When the annual renewal process has been made available to all registrants, a news item will be posted on the News page of the College website, on the online services portal, and in e-Connect. Access to the annual renewal process is not available outside the annual renewal period.
When the annual renewal process becomes available, please ensure you complete the process using a desktop or laptop computer: the process is not compatible with mobile phones. Also, ensure you are using the most up to date version of either Internet Explorer 11, Microsoft Edge, Safari, Chrome, or Firefox, and that you have installed Acrobat Reader on your computer. If you wish to print confirmation of completion, please ensure your printer can print from your web browser prior to completing the annual renewal process.
You are highly encouraged to complete the annual renewal process well in advance of the March 10th deadline as the College cannot guarantee uninterrupted access to the online services portal between March 6th and March 10th.
The annual renewal process consists of an information renewal portion as well as payment of all annual renewal fees. To initiate your annual renewal process, login to the online services portal and access the “Annual Renewal” menu item. Complete the information renewal portion, and make payment on the annual renewal fees.
If your annual renewal fee is to be paid by your employer or someone else, it is still your responsibility to ensure it is received by the College on or before March 10th. To check if your payment has been received, select the “Financial” menu in your online account for your tax receipt or proof of payment.
If you do not complete your annual renewal process (including payment) by the March 10th deadline, you will be subject to the following schedule of penalties:
- 1st late penalty, March 11th to April 9th – initial late fee
- 2nd late penalty, April 10th to June 30th* – additional late fee
- 3rd late penalty, July 1st* – suspension for non-payment of your certificate of registration
*Note: in response to Covid-19, usual timelines to effect suspension have been extended to June 30, 2020.
Failure to complete the annual renewal process by October 28th** will result in your registration being cancelled for non-payment. Please refer to the schedule of fees for the current late fees that will be applied.
**Note: in response to Covid-19, usual timelines to effect cancellation have been extended to October 28, 2020.
All suspensions and cancellations become part of your registration history which is visible to the public via the “Find a Pharmacy or Pharmacy Professional” section of the College website. If you do not wish to continue your registration, you may elect to resign from the College register prior to March 10th to prevent being suspended for non-payment and prior to August 7th to prevent being cancelled for non-payment.
If you are currently subject to a suspension via the Discipline Committee, you are still required to complete the annual renewal process and are subject to late payment penalties in addition to your current suspension.
If your registration has expired, has been suspended, or has been deemed resigned, you must cease practicing until you have renewed, but you may also resign your registration at any point.
Additional requirement for Part A pharmacists and pharmacy technicians:
You must maintain personal professional liability insurance in Ontario while registered with the Ontario College of Pharmacists at all times, regardless of where you may be practicing at any given moment or if you are not currently practicing.
If you do not have valid insurance meeting OCP’s requirement, you will NOT be able complete your annual renewal. To resume the annual renewal, contact Member Applications and Renewals AFTER you have obtained the required insurance and OCP Staff will re-open your annual renewal. All applicable penalties still apply regards of how long it will take you to obtain the required insurance.
Only send evidence of insurance or documentation when directed by OCP staff.
Failing to maintain insurance while you are registered with OCP will result in being referred to Conduct and may lead to a suspension of your registration.
Additional requirements for Part A pharmacists only:
Complete an Approved Cannabis Course
During the 2020 renewal process, Part A pharmacists must declare that they have completed a College-approved cannabis course. The deadline to declare is March 10, 2020 (when annual renewal ends). Details of these courses are found on the Continuing Education for Pharmacists page of the College website (under Cannabis).
If you have been practicing for three years or more, you must have worked a minimum of 600 hours in patient care within Canada or the United States over the past three years while registered with the Ontario College of Pharmacists. If you have specific questions related to maintaining your registration you may email Continuing Competency at email@example.com.
Moving from Part A to Part B
If you have elected to move to Part B of the register, notify Member Applications and Renewals immediately at firstname.lastname@example.org before completing your online annual renewal. OCP staff will update your file accordingly.